Tucson Pink Pistols Board Meeting Minutes – Draft
DATE
Location: Online vis Discord Chat
Present: April Gendill (President), Sami Barghout, Cayce Kenney, Kitty Garden, Roger Snyder (Secretary)
Absent: Dane Frandsen (Treasurer)
Call to Order: 6:10
Approval of the Minutes: Approved as written
Additions to the Agenda: No additions to the agenda
Approval of the Agenda: Agenda is approved as written
Old Business:
First Item:
Reports and discussion from various Directors on the TPP February 2, 2026 Anniversary Party. Roger Snyder presents proposal for 3 cases of soda and one of sparkling water and ice, an additional case of Dr. K is suggested, approved both proposals. Cayce Kenney proposed sundry party favors. Overall cost discussed, proposed to remove army men due to optics and cost. Cayce proposed they would donate waterguns, approved all proposals. Kitty Garden proposed Costco sheet cake, but vegan cakes that were looked at were felt too expensive, sugar free Oreo are suggested as a vegan option, approved both proposals. Sami Barghout agreed to 3d print a trophy, as approved at previous meeting. April Gendill proposed special keychains as prize of some kind, since they were too expensive as favors, board approved purchase of three. Motion for one as a door prize, randomly drawn, one as a prize for guessing number of shells in a jar for free, one as a prize in a raffle, tickets for $1 a piece, April will supply shells, Kitty the jar, approved. April proposes assembly of favors as main agenda at next meeting, along with discussion of TPP’s presence at Pride, approved.
Second Item:
Proposal for purchasing an Adobe Photoshop subscription. Item is tabled indefinitely, until a need presents itself.
Third Item:
Proposal for plans for class scholarships. Motioned review again during the second February meeting, approved.
New Business:
First Item:
Event insurance was voted unanimously outside of meeting, insurance is purchased. Logistics were discussed. Cayce’s t-shirt design, along with one proposed change, and an additional t-shirt design with trans flag themeing, were approved. Cayce suggested getting two samples, plus ones for staff at Pride, priced at about $20 each. Further discussion tabled until first February meeting.
Second Item:
Kitty wanted to record members testimonials on their experience for recruitment purposes, and would be posted on he TPP website, approved.
Third Item:
Roger presented proposed drafts of three sections of blyaws, Membership, Board, and Officers. They give their rationale for what is currently presented, and that all Board members have edit rights to the drafts. Discussion on various aspects followed, including whether certain officer positions are needed to be in the bylaws, term length of elected Directors, and election procedure. April moved that election procedure be a separate discussion, approved. Roger motions that they will present new drafts next week, with questions that were brought up in meetings highlighted in the text. There would be a non official vote in Discord on the questions, and then Roger would present a hopefully final draft for voting during the second February meeting, approved.
Next Meeting: February 1, 2026, at IHOP 4187 N. Oracle Rd. Tucson, AZ
Adjournment: 8:17