Tucson Pink Pistols Board Meeting Minutes – Draft
October 5, 2025
Location: IHOP 4187 N. Oracle Rd. Tucson, AZ
Present: April Gendill (President), Sami Barghout, Dane Frandsen (Treasurer), Cayce Kenney, Roger
Snyder (Secretary)
Absent: Kitty Garden
Call to Order: 12:29 p.m.
Approval of the Minutes: Minutes are verbally read, approved as written
Additions to the Agenda: No additions to the agenda
Approval of the Agenda: Agenda is approved as written
Old Business:
First Item:
Bylaw committee general discussion. Discussion of the format of the committee. Roger Snyder
suggested asking general membership for any volunteers, and having committee work product open to
the Board at large. Sami Barghout suggested using asynchronous document creating for bylaw draft.
Roger volunteered to head the committee, April Gendill and Cayce Kenney joined as well, by general
agreement. Roger will write a volunteer request for discord and social media, contact external
organizations for assistance in bylaw creation.
Second Item:
General discussion of a need for rules of order. Roger Snyder presented their argument, for the need of
rules of order for both meetings in person, and online voice meetings. Roger will put simplified rules
and comments in the Board Discord channel for the Board to review and consider. Some board
members felt there should be some sort of online procedure, Cayce Kenney disagreed. All members
agreed to a trial run of new procedure for the next Discord meeting.
In camera discussion regarding general decision making in board chat.
General discussion of the PR committee, and general board roles.
Reports:
First Item:
Kitty Garden was absent, so the Battlemaids calendar fundraiser report is tabled until the next meeting.Second Item:
April Gendill reported that Tucson Pride has been postponed until February 21, 2026. General
discussion of business matters, including a business license, which would not be needed if items are not
sold directly by TPP. General discussion of what TPP should have at Pride
Third Item:
April Gendill reported there is no new information on range brass cleanup, but it will be brought up to
the general membership at the general meeting , and suggests that a Sunday during churhc hours would
be the best time for the event.
Fourth Item:
April Gendill reported that the vendors Roger Snyder asked about last week were not appreciably
different than current ones, and would only be useful if bulk orders of t-shirts were made, and currently
offer no particular advantage.
New Business:
First Item:
April Gendill presented the idea of subscribing to a VPN service, which would enable all Board
members to use the TPP printer at will. There was a general discussion of case uses, and if it is
necessary at this time. Cayce Kenney suggested Proton VPN, and April will look into prices for both.
April moved up the third agenda item, which covers upgrading the email hosting plan. April said that
they are already running out of space, and that the upgrade would be $13 more than the current plan,
and provide unlimited space. Board voted unanimously in favor.
Second Item:
Dane Frandsen presented TPP’s first P & L, covering April 1, 2025 – October 5, 2025. Dane talked
about the methodology of accounting, and that they are using standard IRS procedures. Questions from
the board about fiduciary duty were answered. Dane emphasized about the need for memoing the
purpose of every donation. Roger Snyder asked question about how unmemoed donations should be
handled, and Dane will create a procedure for that. Dane said that Zelle is preferred to use for deposits
over PayPal. Dane and April Gendill discussed new procedures for money and transactions. Dane
reminded members to save receipts for any expense reimbursements. In kind donations, goods/services,
will need a receipt, and fair market value of items and services must be assessed. Roger asked if fair
makret value is wholesale or “MSRP”, and Dane will look further into that. Dane said all sales must
have sales tax assessed. April asked whether raffle ticket sales need to pay sales tax, Dane will look
into that. Sami Barghout asked about business licenses for current sales, Dane is still waiting from info
from the city of Tucson.Addendum:
Roger requested that this is added to the second item of Old Business. They wish to establish
procedures for the Secretary position, and will post their draft of the procedures on the Board Discord
channel. Roger said that if there is no objection, or if no one wants to add discussion of them to the
agenda of the next meeting, they will consider them agreed upon.
Next Meeting: 6:00 p.m. October 16, 2025, on Discord
Adjournment: 2:14 pm