BOD Meeting Notes
BOD Meeting
1:04pm meeting start
April, Kaitlyn, Cace, Dane, Robbie
HR Dept: Brought up that we should consider removing HR as a role and go ahead and use
the moderation team for HR functions until otherwise needed.
Asked what we do about in-person events to make sure moderators are good to do
that
Some questions about how that would work with online mainly moderators. Proposed
that since BOD member would be at most events, this should not be an issue.
Voted on, no objection, HR mothballed.
Desu: Proposed keep as moderator. Reports to board instead with HR removed. Remove
from Audit channel access. Agreed to by group
Bylaws: Reviewing bylaw documents. No concerns brought up. Bylaws passed.
April proposes max of 7 people. Tie breaking option should be added for even
members with split vote. Proposed that even split fails the vote.
Review underway of aspects such as payments. No concerns noted.
Election process under concern/discussion. Need to work on that section before bylaws
are fully voted on. Worries over open/fair process but also preventing popularity
contest
Officer Elections: Getting handled by the bylaw updates.
Quorum: All board meetings must have quorum. Greater than 50% or 2/3 under
review. Voting on greater than 51%.
Board meetings and notice: Reviewing as written. Some changes getting made and
documented in the live document.
Proxy voting: Removed by group.
Getting tabled until Third Thursday BOD meeting.
Discussion on items getting voted on in the last meeting. Didn’t make it into minutes.
TPP tourniquets to RSOs:
Discussion that there can be a TPP medical kit to go to events and get 2+ as funding is
made available. Any RSOs running official range days can pick up the range bag. $100
proposed for a medical/range kit.
Approved
Mothballing old designs in the store:
Proposing that designs do get cycled as demand shifts.
Removing all of Xanabell designs. No longer part of club so we will be removing her
artwork.
Case has permissions to do as fit to modify the store.
Voted upon: Case will handle the design changes in the 4th wall store.
Store discounts:
fourthwall does discount options for repeat custs. Case proposed that if we do discounts
we can get repeat cust. Discussion on testing the discounts and seeing if they work.
April and Dane good on giving it a shot. Approved that discount codes to be tested.
Case to present options of what codes we can do.
Discord server ownership:
Once April Tenure is up, we make a new account that has ownership of the server. For
now all is fine.
BOD approval for all projects?
Can a project groundwork be started privately for no-cost projects? Case does
community admin work. Wants possibly that people running projects can still work
under him (paraphrase).
Clarification discussion
Each item will be discussed in board chat on a case by case basis.
Resolved.
Membership poll for feedback/comments collection system
Proposed by Case. Google form or similar. Add to newsletter.
Voted that we will do a membership feedback
Calendar – tabled
10shot
K trying to bring back.
Discussed that Bedhead or Sami should be consulted. Kitty used to run. Dane offered to
help K with scoring teaching. Bedhead has also offered to do scoring. Case wants to
look at scoring information too.
K wants to discuss what the award will be, but Sami printed those. April wants to do a
printed cert. Discussion of a discord hall of fame or member title. Also discussion of a
pin for each month.
Box of ammo: continue or change to pins or gift card?
Tabled pins to Thursday meeting to get more info.
General meeting:
Intro K
Announce RSO
Party discussion
Show off shirts.
Announce Robbie
Over time now: Calling meeting at 2:25pm Patreon tiers to be discussed in next 7 days.