Attendance
Cayce Kenny
April Gendill
Dane Frandsen
Kitty Garden
Sami Barghout
Minutes
April Recapped the Minutes from the previous meeting.
Discord Boost – Converting to a community server.
Cayce – Guide Discord Date
OPSEC – Consider Rewording opening on Discord
Dane to change bank accounts.
Developing a system to have members try guns.
501.c.3 vs. 501.c.4 s
Setting up a date to move the bank account once filed.
Filing for 501.c.3 will happen once bylaws are finalized and voted on.
Proposed to file by Tuesday next Tuesday (delayed until Secretary is voted in).
Bylaws do not have to be finalized to file with the IRS.
Need to elect/appoint a Secretary.
Need to get together and discuss the bylaws (preferrably after we get a Secretary).
Getting a Secretary.
A volunteer position.
All board members are coming with a significant time commitment.
Can time volunteered be deductible from taxes?? – Dane will investigate.
Will be able to apply for grants to possibly compensate the board in the future.
Put out an All-Call for a Secretary
Collect resumes for 2 weeks
Board narrows down to ⅔ candidates
Submitted to the membership.
Kitty to write requirements and send them to April by 07/24/2025.
April will announce then. Reminder of one week due date will happen on the meeting held 8/3/2025.
Voting happens in person? – Question raised by Sami.
To increase interest in meetings.
Kitty has a related idea to bring in a guest speaker, which April originally wanted to do; need to schedule for each monthly meeting.
Sami has some ideas for members who come in to do some initial talks; will look into for the 8/3/2025 meeting.
More social events.
To hold members accountable and ensure fair voting.
Needed to be proactive in the future about reminding people to vote to encourage voting.
We want to encourage more participation.
More social events outside of gun stuff.
Have guest speakers.
Want regular classes to Stop the Bleed and CCW classes.
How much are being charged and undercut them?
Community resource.
CoC Violations and Investigations document.
Should the board overrule
Should we incorporate some sort of Rules of Order for conducting Board meetings.
April: Wants to keep things more organic for now as the Board is working out, but with the idea that it can be implemented when needed in the future.
Vote: All agree to keep format as casual for now.
Donations for the Raffle for grand prizes:
DiamondBack (Kitty to determine how Diamondback intends to display prizes).
½ 100 dollar gift cards.
298 – Tennis Racquet Rifle Bag -Black (Savior).
Q53903 – VKTR IND 13.7″” 556 UPPER ONLY.
680599034015 – San Tan Tactical, STT-15, Semi-automatic, Lower/Upper Set, 223 Rem, 556NATO.
810083200316 – BERSA THUNDER 380 PLUS THREADED BARREL
787450774643 – CANIK SFX RIVAL DARK SIDE 5″”-2- 18RD
810054133018 – ARSENAL SAM7SF 762X39 FDE
Additional prizes include:
Coffee Maker
Ammo Crate
Gift cards to Zona
Cassidy (pins)
Vonne Wut made a jewelry piece.
Need to take photos of products (who ever picks up prizes. .
Announce the raffle, but link to the website only for a list of prizes.
Have the design team begin putting together ads.
April to create a website page to display items.
Fiduciary responsibility and legal liability.
Who has the legal liability should something happen at a TPP event? Who can be sued (board members vs. organizations).
April says we’re protected (I.E. individuals can’t be sued).
Dane looked up: Charity protection law protects non-profit volunteers from liability when operating in good faith.
Kitty recommends looking to get insurance.
April will get quotes from insurance to see what we might need to pay on an insurance policy.
Seeking more fundraising to help purchase this and other goals.
VOTE: All members vote yes to see what the quotes are.
Sami recommends talking to the board of commerce and a lawyer to seek further guidance on how to proceed.
Might need a waiver.
Creating a waiver to help mitigate some of the liability.
Sami will reach out to the Gay Chamber of Commerce.
Everyone will look at existing bylaws and add thoughts/comments about how to proceed.
Having Volunteers go through RSO training.
150 dollars for class/per person.
Sami will look into the USCCA to find out if there is any wiggle room.
17 dollars for official Volunteers/mentor shirts from Gloo Factory.
Will hold off on the shirt while the RSO question is being answered.
Cayce suggests focusing on funds dedicated to instructors.
Sami concurs.
April: How much would it cost Sami to get RSO certification to train others to become RSO instructors.
Sami’s not opposed; but recommends Zach for the role as Zach has more experience as an RSO.
Meeting ended at: 7:00 pm
To Do:
Sami:
Reach out to Gay Chamber of Commerce to get advice on bylaws/inquire about a lawyer who can help with waiver/other legal concerns.
Reach out to some mentors/instructors about being a special lecturer at the monthly meeting.
Create worksheets for CCW class (Kitty volunteers to assist).
Look into USCCA FSO course to see if any wiggle room on price; reach out to Zack about sponsoring his FSO certified instructor training to then start offering courses to members.
There were more and now I can’t find them!!! >.<
April:
Locate Stop the Bleed and CPR trainers/instructors and start scheduling classes.
Up request for donations, maybe with listing out goals (i.e. paying for stop the bleed classes while we look for volunteer people). Close Gofundme, and open a new one with goals, if possible.
Ask members if they know any non-profit and/or 2nd amendment rights lawyers who may do some pro bono work for us (or give a discount).
Look for grants for organization (Note from Kitty: There was someone who said there were a grant writer in the past, maybe do an all call to see if they can help?).
Delegate a call to arms/open letter for financial support to members who believe in the mission and want to help us accomplish it through these means: Insurance, certified instructor classes, Stop the Bleed/CPR changes.
OpSec rewording in Discord channel.
Create a website page of TPP Raffle w/ prizes; may need to tap the design team.
Get insurance quotes.
Dane:
Changing TPP banks.
Can volunteer time be deducted from taxes?
Kitty:
Write up responsibilities and duties for the Secretary All-Call (Due 07/24/2025).
Completion of the TPP Violations Investigation and Resolution Process.
Confirming collection of donations from Diamondback.
Reaching out to past donors for additional donations.
Reaching out to new donors for additional donations.
Cayce:
Creating Discord classes for the Board on how to Discord.
Presentation on Discord community version to illustrate the proposed change.